Privacy
Privacy Notice for collecting information for the Church Away Day on Saturday 22nd June 2019
Under Data Protection legislation the church Charity Trustees of Eastleigh Baptist Church (the Church) are the Data Controller and the Church Secretary (Tony Harrison) acts as our Data Protection Trustee. Our Data Protection Leads are our Church Operations Manager (Emma Leggett) and one of the Charity Trustees (Paul Wilton).
We are collecting this information to enable the church to run our away day safely and to ensure we can contact you in case of an emergency with your child. If you are unable to supply the information requested then we will be unable to accept your booking for our away day. Please note that adults are not permitted to leave the away day venue without their children.
Data Protection legislation allows us to process this information as we regard it as being in the Church’s legitimate interest. The Church collects this information through a third party cloud based system (Jotform Inc). The Church has a legal agreement in place with Jotform Inc to ensure your data is processed under the same Data Protection legislation.
The Church will ask for your consent to take photographs and / or videos during the away day of yourself and your family. Names of you or your family will not be recorded against the photographs. The Church has a photograph policy which you can view here. You have the right to withdraw consent at any time at which point any photographs of you or your family will be deleted. To withdraw your consent please use the contact email or telephone number below.
The information you supply on the form will be held both in paper form and electronically. In paper format the information will be kept in a securely locked cupboard in the Church office. In data format the information is held securely on the Church’s password protected computer system and securely on a password protected, third party cloud based system (Jotform Inc). Only the Church’s Administration Team, the Leaders of the Children’s groups and Jotform will have access to this information. The forms and electronic records will be kept in line with our retention policy which can be viewed here.
We will NOT pass on this information to anyone else.
If you are concerned about the way your information is being handled please speak to our Data Protection Trustee or Data Protection Leads who are contactable either by email on [email protected] or on 02380 613210. If you are still unhappy you have the right to complain to the Information Commissioners Office.
We are collecting this information to enable the church to run our away day safely and to ensure we can contact you in case of an emergency with your child. If you are unable to supply the information requested then we will be unable to accept your booking for our away day. Please note that adults are not permitted to leave the away day venue without their children.
Data Protection legislation allows us to process this information as we regard it as being in the Church’s legitimate interest. The Church collects this information through a third party cloud based system (Jotform Inc). The Church has a legal agreement in place with Jotform Inc to ensure your data is processed under the same Data Protection legislation.
The Church will ask for your consent to take photographs and / or videos during the away day of yourself and your family. Names of you or your family will not be recorded against the photographs. The Church has a photograph policy which you can view here. You have the right to withdraw consent at any time at which point any photographs of you or your family will be deleted. To withdraw your consent please use the contact email or telephone number below.
The information you supply on the form will be held both in paper form and electronically. In paper format the information will be kept in a securely locked cupboard in the Church office. In data format the information is held securely on the Church’s password protected computer system and securely on a password protected, third party cloud based system (Jotform Inc). Only the Church’s Administration Team, the Leaders of the Children’s groups and Jotform will have access to this information. The forms and electronic records will be kept in line with our retention policy which can be viewed here.
We will NOT pass on this information to anyone else.
If you are concerned about the way your information is being handled please speak to our Data Protection Trustee or Data Protection Leads who are contactable either by email on [email protected] or on 02380 613210. If you are still unhappy you have the right to complain to the Information Commissioners Office.
